See what things slipping through actually look like before you upload your own data.

This sanitized representative example shows how MSP billing reconciliation software compares vendor billing against PSA billing, highlights where the two systems drifted apart, and turns those gaps into a fix list your team can act on before they quietly compound.

Sanitized demo dataVendor billing vs PSA billingBuilt for MSP billing review

Estimated monthly leakage

$363

$4,356/year based on flagged recurring variances

Items compared

124

109 matched automatically across vendor and PSA billing

Flagged for review

2 fuzzy matches, 2 unmatched rows, 3 quantity gaps

Audit confidence

75%

5 items need human review before billing closes

Representative audit preview

Vendor vs PSA gaps surfaced line by line

5 leaking rows4 review signals

Client	Product / Service	Vendor Qty	PSA Qty	Delta	Leakage	Match	Status
Northwind Dental Group Vendor quantity exceeds billed quantity	Microsoft 365 Business Premium	42	36	+6	$54	Client/product match	Under-billed
Harbor Legal LLP Billing line reconciles cleanly	Exchange Online Plan 1	18	18	0	$0	Client/product match	Exact
Summit Build Co. Matched after normalization at 92% confidence	Microsoft 365 E3	51	44	+7	$77	Fuzzy client/product	Under-billed
Summit Build Co. Matched after normalization at 90% confidence	Microsoft Teams Phone Standard	20	16	+4	$24	Fuzzy client/product	Under-billed
Blue Mesa Care Vendor line has no PSA billing equivalent	Microsoft Defender for Business	33	0	+33	$198	No PSA match	Leaking
Asteron Manufacturing Billing line reconciles cleanly	Power BI Pro	12	12	0	$0	Client/product match	Exact
Asteron Manufacturing Vendor quantity exceeds billed quantity	Microsoft 365 Business Basic	26	24	+2	$10	Client/product match	Under-billed
Harbor Legal LLP PSA line exists without a vendor record	Microsoft Intune	0	8	-8	$0	No vendor record	Flagged

What this audit is showing

Vendor vs PSA comparison

Each row compares the vendor quantity against the PSA quantity actually being billed to the client, which is the gap most MSP teams are trying to prove.

Billing mismatch review with confidence signals

Exact matches clear quickly, fuzzy matches stay visible with confidence context, and unmatched rows stay visible so the team can review them instead of guessing.

Revenue impact visibility

Leakage Finder turns quantity deltas into dollar impact so operators know what to fix first and what may need a client conversation.

Why this is operationally useful

Vendor vs PSA comparison with exact and fuzzy match status
Quantity drift, agreement drift, and orphaned recurring items surfaced line by line
Monthly and annualized dollar impact so the biggest gaps stand out first
Export-ready findings your billing team can work from without blind writeback

What your team would do next

Turn sample findings into a real monthly billing review.

Review the flagged rows and confirm which mismatches need human attention.

Correct the billing lines in your PSA, agreement, or recurring invoice records.

Rerun the audit to verify the gap is closed before invoices are finalized.

Need a calmer handoff after the findings? Review the billing correction playbook before you change anything.

See the billing correction playbook

Includes 3 free audits on your own data after the sample view.

What you upload

Vendor or distributor export plus PSA billing export

Bring in the billing data your team already has: vendor invoice or license export on one side, PSA billing export on the other.

What Leakage Finder does

Compares the two systems and shows where they drifted

The audit aligns clients and products, handles naming drift, flags quantity differences, and keeps exact, fuzzy, unmatched, and orphaned rows visible for review.

What you get back

A review-ready fix list with revenue impact

Your team sees which clients, products, and quantities need attention, what the monthly leakage looks like, and what to correct before the billing cycle closes.

Sample audit walkthrough

A believable first look at the billing review serious MSP buyers already recognize

This page is a representative audit walkthrough built from sanitized demo data so you can see the inputs, the comparison logic, and the operational output before you sign up.

Good fit if you need

A low-friction way to validate whether anything is slipping through before creating an account
A clearer view of how vendor and PSA exports are reconciled in practice
Proof that the output is specific enough for a billing or finance team to act on
A calmer next-step resource for handling corrections before the invoice goes out

Ready to validate your own billing data?

Move from sample proof to your own free audit.

Start with the proof page, then upload your own vendor and PSA exports to see whether the same leakage patterns are already sitting in your billing workflow.